How it works, what it costs, who it's for, and why thousands of professionals trust it with their most sensitive work.
Alkmist is a collaboration platform built for professional services firms. It replaces email chains, Excel trackers, and scattered file-sharing tools with one structured, branded workspace for collecting documents, tracking requests, and managing follow-ups.
Audit firms, accounting practices, M&A advisors, insurance brokers, and construction teams use Alkmist to run client engagements from start to finish. ISO 27001 certified, GDPR compliant, trusted by 8,000+ users across 62 countries.
Get startedAlkmist was founded by Dr. Mathias Celis (PhD) and Toto De Brant, who previously sold their automation tool Ad Astra Industries. The team is based in Ghent, Belgium.
The company raised €1.8 million in 2025, led by Network Venture Partners with participation from senior executives at tech unicorn Lighthouse. Alkmist serves 8,000+ users across 62 countries.
Contact the foundersAudit (PBC list management, engagement tracking), Accounting (recurring VAT, quarterly reporting, annual accounts), M&A Advisory (sell-side coordination, DD Q&A, seller portals), Insurance Brokers (onboarding, renewals, insurer coordination), and Architects & Construction (project documentation, approval workflows).
See all industriesA 60-page research report produced with Ghent University. Surveyed 150+ audit professionals and 100+ business leaders. Key findings: over 2,000 emails per audit engagement, 68% of clients re-explain their company yearly, 70% have zero visibility into audit progress. Firms lose 15-35% of audit time to coordination.
Download the reportA PBC (Prepared by Client) list is the document request checklist audit firms send to clients. Typically 80-300+ items grouped by audit section: fixed assets, tax, provisions, bank confirmations.
Most firms manage these in Excel and chase responses over email, generating 2,000+ emails per audit. Alkmist converts your Excel PBC template into structured task flows with per-item status tracking, automatic reminders, upload validation, and a real-time dashboard. Firms report 35% less coordination time and 90% fewer emails.
See request list managementAlkmist uses behavioral science to send follow-ups that adapt to context. The platform adjusts tone (formal or friendly), timing (when the client is most likely to respond), and urgency (gentle nudge vs firm deadline).
Rooted in research on loss aversion, the planning fallacy, and positive reinforcement. Firms report up to 30% faster document turnaround.
Learn about smart follow-upFully. Your clients see your logo, color scheme, custom domain (e.g. portal.yourfirm.com), and your email sender address. Every client-facing page, upload link, and notification comes from your brand.
See file sharingAccounting firms repeat the same document collection cycle every month, quarter, and year: VAT returns, quarterly reporting, annual accounts. Alkmist turns these into reusable task flow templates. Set up a VAT workflow once, and it rolls forward automatically with updated deadlines each period. Clients get a portal showing exactly what to upload and when.
See accounting solutionInsurance brokers face a coordination problem most tools miss: they coordinate between clients AND multiple insurers, each with different document requirements. A single renewal involves KYC documents, policy questionnaires, loss history reports, and compliance forms going in multiple directions.
Alkmist gives brokers a structured workspace for each engagement. Onboarding checklists, renewal trackers, and insurer-specific requirements are managed in one place. Clients upload through a branded portal, brokers route documents to the right insurer, and everyone sees real-time progress.
See insurance solutionYes. Dedicated M&A advisory workflow covering preparation, go-to-market, negotiation, due diligence, and closing. Features include seller portal with visual deal progress, buyer workspace isolation with Chinese wall architecture, DD Q&A routing, and automatic document validation. Mid-market sell-side advisors running 5-20 deals typically find the most value.
See M&A solutionYes. Construction projects involve 5-15 external parties exchanging documents with no central tracking. Drawing submissions, approval workflows, compliance certificates, and change orders get lost in email chains. Alkmist gives each project a structured workspace where every party has a portal, every document has a status, and every approval has a trail.
See construction solutionMost collaboration tools assume two parties: you and your client. In practice, professional services engagements involve three or more external parties. An audit has the auditor, the client, and regulators. An M&A deal has the advisor, the seller, and multiple buyers.
Alkmist is built for this. Each external party gets their own portal with role-based permissions. Documents flow through structured workflows, not email forwards. A unified dashboard shows what's submitted, pending, and blocking, across all parties simultaneously.
See how it worksNo. Clients access their portal through a web browser. For one-off uploads via ShareSpace, no account needed at all. For full engagement portals with task tracking, clients log in with a lightweight account. No software downloads required.
Try it freeYes. Fully GDPR compliant and ISO 27001 certified since June 2025. All data stored in the EU. Encryption at rest and in transit, role-based access, complete audit trails, custom retention policies, and automatic file safety screening. No AI training on client data.
Visit Trust CenterISO 27001, GDPR with EU data residency. End-to-end encryption, directory-level role-based permissions, full audit trails with timestamps, password-protected file sharing, custom expiration policies, automatic file safety screening.
Visit Trust CenterAll data is stored in the European Union with full EU data sovereignty. Files and client data never leave EU infrastructure.
Contact usTaxDome is a practice management platform for tax and bookkeeping firms, bundling CRM, invoicing, e-signatures, and a client portal. Alkmist focuses specifically on cross-organizational collaboration: structured document requests, behavioral follow-ups, and multi-party coordination.
Depth vs breadth. TaxDome covers many functions broadly. Alkmist goes deep on the collaboration layer with adaptive reminders, real-time PBC tracking, and Chinese wall architecture for M&A.
Try Alkmist freeSuralink focuses on audit PBC management. Alkmist covers similar ground for audit but extends further: behavioral smart follow-ups, white-labeled client portals, secure file sharing with EU data sovereignty, and industry-specific workflows for accounting, M&A, insurance, and construction.
See audit solutionDatasite and Intralinks are virtual data rooms built primarily for buy-side document storage. Alkmist approaches M&A from the sell-side advisor's perspective with seller portals, DD Q&A routing, deal phase visualization, and buyer workspace isolation. VDRs are storage-first; Alkmist is workflow-first.
See M&A solutionYes. ShareSpace is a GDPR-compliant alternative built for regulated industries. Same simplicity (drag, drop, send) plus your branding, encryption, audit trails, custom expiration, password protection, and EU data residency. Free tier available.
Start sharing securelyFree tier for secure file sharing through ShareSpace. Full platform priced by team size. No per-client fees, unlimited external users. Contact the team for a tailored quote.
Get a quoteMost firms go live within days. Upload your existing Excel PBC template and Alkmist converts it into structured task flows automatically. Enterprise deployments with custom integrations: 2-4 weeks.
Start todayYes. Upload any Excel, CSV, or Word-based request list. Alkmist maps your existing structure into task flows automatically.
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