Smart Follow-Up

Manually following-up driving you crazy?

Smart follow-up that moves work forward, without pressure

Alkmist uses behavioral science to send the right message, in the right tone, at the right time, driving action. Keeping external parties engaged and projects on track, without anyone feeling chased.

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Rated 4.97/5 from 500+ reviews

"I can see my family in the weekend now"

"We did double the clients with same team this year."

Trusted by 8000+ users

"Our clients actually complete their tasks before the deadlines."

“We’ve replaced three other tools with Alkmist.”

97% Recommend

"I can see my family in the weekend now"

"We did double the clients with same team this year."

Trusted by 8000+ users

"Our clients actually complete their tasks before the deadlines."

“We’ve replaced three other tools with Alkmist.”

97% Recommend

Problem

Most reminders do the opposite of what they’re supposed to do.

Mass emails get ignored. Generic messages irritate and are not personal.

Teams lose momentum and go back to manual follow-up, wasting hours and weakening relationships.

When every external party receives the same template message, accountability disappears.

Deadlines slip. People disengage.

Solution

Intelligent follow-up built on behavioral psychology.

Alkmist intelligently adjusts tone, timing, and urgency
based on culture, context, and relationship.

Messages feel human, yet perfectly calibrated:
↪ Formal in Paris. Friendly in Chicago. Neutral for corporate teams.
↪ Softer early in a project. More direct when deadlines approach.
↪ Short, actionable messages that reduce cognitive load.

It’s not just automation. No AI blabber. 
It’s adaptive communication that respects
people while keeping the work flowing

They did it with Alkmist

“We’ve replaced three other tools with Alkmist.”

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Key Capabilities

Core capabilities that power every engagement

Adaptive urgency

As deadlines approach, the system shifts from soft reminders → clear prompts → actionable next steps.

Internal and external reminders
(fully customizable)

Whether it’s a team member who’s slowing down the flow or an external party who’s delayed, Alkmist helps the right person at the right moment.

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Action-oriented micro-prompts

Instead of “Reminder: item still open” You get: “You can wrap this up in under 2 minutes, 1 last document remaining.”  Behaviorally efficient. Zero pressure.

Next-best-action intelligence

Every email. Every call. Every upload. Every note. Logged. Structured. Summarized.
Alkmist gives a human-readable briefing: “Here’s where the collaboration stands today, and here’s the next best action.”

Client-relationship-aware messaging

Messages acknowledge real people and dependencies: “Maria and Thomas are waiting on this file to move to the next step.”This increases accountability without blame.

Real-time dashboards

See progress by every party, collaborator, category, or file type, instantly.

Behavioral science in action

Alkmist applies 30 years of cognitive and behavioral science, including:

Same work. Better behavioral design.

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Return on investment

Firms using Alkmist report:

50%

Faster response times.

Happier clients :)

Smoother relationships internally and externally

80%

Fewer manual follow-ups

Significantly higher completion rates

Following up shouldn’t feel like a chore...

Gentle. Human. Effective.

Smart follow-up that protects relationships, and keeps every project on schedule.

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Trusted by 8000+ users in 62 countries

FAQ

We’re here to answer
your questions.

Why do traditional reminders stop working so quickly?

Because people tune them out. Generic reminders create noise, not action. When everyone receives the same message, urgency fades, accountability blurs, and follow-ups become background clutter instead of progress drivers.

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What makes Alkmist’s follow-ups different?

Alkmist doesn’t just send reminders, it adapts communication. Tone, timing, and urgency shift based on context, relationship, and momentum, so messages feel natural, relevant, and hard to ignore.

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Does this mean more automated emails?

No. It means fewer, better messages. Alkmist focuses on short, precise prompts that reduce mental effort and clearly point to the next step, without sounding robotic or pushy.

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How does Alkmist avoid “nagging” clients or colleagues?

By respecting how people actually respond to pressure. Early messages are light and supportive. As deadlines approach, communication becomes clearer and more direct without crossing into blame or frustration.

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Can follow-ups be tailored for different cultures or teams?

Yes. Communication styles aren’t universal. Alkmist adjusts messaging to fit cultural norms, professional expectations, and working relationships whether that means formal, friendly, or neutral.

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What if delays are internal, not client-side?

Smart follow-up works both ways. Alkmist helps surface internal bottlenecks just as clearly as external ones, so momentum is maintained without awkward conversations or manual chasing.

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How does Alkmist know what message to send next?

Every interaction “uploads, emails, notes, calls” feeds a structured activity model. From that, Alkmist generates a clear “next best action” snapshot so teams always know where things stand and what actually moves work forward.

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Does this replace human judgment?

No, it supports it. Alkmist removes the cognitive load of tracking, timing, and phrasing follow-ups, so teams can focus on relationships and outcomes instead of micromanagement.

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Is this only useful for large teams or complex projects?

Not at all. Any workflow that depends on external input benefits from smarter follow-up. The fewer reminders you want to send manually, the more value Alkmist delivers.

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What kind of results do teams typically see?

Faster responses, fewer manual follow-ups, and noticeably smoother collaboration. Work gets completed sooner, deadlines hold, and relationships improve internally and externally.

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Got a quick q?

Talk directly with our founders.

Talk to Mathias & Toto