15% of the Time Is Spent Sending Manual Reminders. This is how Alkmist Automates the Chaos

Auditing’s Open Secret: A Career Lost to Reminders

Did you know that financial auditors spend 15% of their working time just sending manual reminders? That’s not a typo. Over a 40-year career, that’s six whole years spent chasing people for documents, nagging for updates, and clarifying due dates.

Six. Years.

Now ask yourself: would you spend six years writing the same email over and over again? Probably not. But in traditional audit workflows, this is considered normal.

Why?

Because auditing has long suffered from fractured communication, clunky tools, and email overload. The typical audit? It involves over 2,000 emails and often loses 15–35% of total project time just to status tracking and chasing responses.

This isn’t just inefficient, it’s insane.

Here’s Where Alkmist Comes In

Alkmist introduces a platform that’s not just another task manager or file dropbox. It’s an audit collaboration game-changer, meticulously engineered using behavioural science principles, AI and smart automation.

Alkmist does what Excel sheets, email threads, and makeshift portals can’t: it makes audit collaboration intuitive, seamless, and actually enjoyable.

Let’s break down how Alkmist turns reminders from a time drain into a non-issue:

• 🔁 Automated Follow-Ups
• No more typing the same message again and again. Alkmist automates reminders tailored specifically to audit task requirements, deadlines, and document requests. Set it once, and it follows up like clockwork. Automagically.
• 📁 Centralised File Management
• Instead of digging through threads or folders, everything’s in one place. Easy upload, tracked status, and zero email chaos.
• Plus, with smart versioning and audit trails, you'll always know who submitted what and when. Say goodbye to the "Did you get my file?" messages.
• 📊 Real-Time Progress Tracking
• Also forget the “Where are we?” emails. Visual indicators and dashboards keep everyone aligned, in sync, and on track, automatically.
• 🔐 Role-Based Secure Collaboration
• Clients, juniors, managers, everyone gets access to exactly what they need, and nothing more. Permissions are baked in, and even synched with your active directory.
• With robust access controls and detailed audit logs, security and compliance become automatic, not afterthoughts.
• 🎨 100% White-Label Ready
• Your brand. Your interface. Your client experience. Powered by Alkmist, invisibly.

The Behavioural Science Behind the Magic

Okay, so Alkmist automates reminders. Cool. But what makes it special?

It’s the psychology baked into every pixel. Unlike other tools, Alkmist doesn’t just digitise audit work, it transforms it by applying behavioural science principles that drive engagement and reduce friction, backed by actual research.

Here's how:

1. Hick’s Law
2. The more choices people have, the longer it takes to decide. Alkmist reduces cognitive overload with clean, focused interfaces, so clients and staff know exactly what to do next.
3. Goal Gradient Effect
4. People work faster when they see progress. With real-time progress bars and visual goals, Alkmist motivates users to finish tasks faster.
5. Progressive Revelation
6. Don’t drown users in all the steps at once. Alkmist shows only the relevant info based on where you are in the audit process, reducing confusion and stress.
7. Loss Aversion
8. Nobody likes to lose. Reminders framed around deadlines and accountability drive quicker responses, because people want to avoid the “bad mark.”

These principles aren’t just academic fluff. They result in real, measurable gains.

By the Numbers: What Alkmist Delivers

Let’s get down to brass tacks. What does Alkmist actually do for audit teams?

• ✅ 2x faster audits
• ⏳ 50% faster PBC (Prepared by Client) completion
• 🔁 40% less collaboration inefficiency
• 💸 Potential gains of €1.2M–€6M annually for firms with 100 auditors

You read that right. Millions gained, simply by cutting out the dead weight of manual collaboration.

And it’s not just theory, in the first quarter of 2025, over 2,000 users in 18 countries were running audits using Alkmist, with global expansion in motion.

Manual Reminder Madness: A Day in the Life (Before Alkmist)

Let’s get real for a sec. Before Alkmist, an auditor’s typical day looked like this:

1. Open Outlook. Search "PBC – still missing?"
2. Realise no one replied. Re-send the email. Again.
3. Try to guess if the client opened the doc.
4. Log the reminder somewhere, spreadsheet? notebook? sticky note?
5. Repeat. For every client. Every document. Every day.
   

Sound familiar?

Now compare that to the Alkmist way:

• Open Alkmist. See who’s on track.
• The platform already sent follow-ups.
• The dashboard shows what’s done, what’s pending.
• Time freed for actual audit work. Coffee optional, but now more enjoyable.

Real Talk: What You’re Missing Without Alkmist

Still doing manual reminders? You're not just losing time, you're missing out on efficiency, clarity, and peace of mind.

You’re also leaving:

• 📉 Productivity on the table
• 🤯 Mental energy in the trash
• 💰 Potential revenue in the red
  

The longer you wait, the more years (yes, years) you spend doing grunt work a machine could handle better.

So, what if you could reclaim those six lost years and focus on strategic, value-driven audit work instead?

The Final Word: Alkmist Isn’t a Tool, It’s a Transformation

Here’s the thing: automation by itself isn’t enough. What makes Alkmist a category-defining platform is its deep understanding of how people work, and how audits don’t need to be a mess of emails and uncertainty.

If 15% of your time is spent sending manual reminders, that’s not just inefficient, it’s unsustainable.

Alkmist helps you get that time back, not with flashy gimmicks, but with smart science and smarter workflows.

So go ahead. Say goodbye to inbox overload. Say hello to audit zen.

Because six years is way too long to be stuck in follow-up mode.